Greenville Men’s Softball Association

Constitution

 

 

Article #1 - NAME

                This organization shall be known as the Greenville Men’s Softball Association

 

Article #2PURPOSE

 

Section #1 – It shall be the aim and duty of the Board of Directors of the Greenville Men’s Softball Association to promote fair play, improve facilities, supervise and proper and equitable use of these facilities, and to establish and maintain a long range plan for the financing of improvements and all other needs.  These aims shall be broadly interpreted only by available means and common sense.

 

Article #3MEMBERSHIP

 

                Section #1 – The members of the Board of Directors shall be elected at large by the members of the Association.

 

                Section #2 – Any member of the Greenville Men’s Softball Association shall have the power to elect replacement for out-going Directors whose term in office has expired.

 

                Section #3 – Directors shall be elected for a term of one (1) year after the first year the Association has been in existence.

 

                Section #4 – The election of members at large shall take place at a meeting prior to the season starting.

 

Article #4MEETINGS

 

                Section #1 – The Board of Directors shall hold meetings as needed.  These meetings shall be held at an agreed upon location.

 

                Section #2 – All meetings shall be conducted according to Robert’s Rules of Order.

 

Article #5OFFICERS

 

                Section #1 – The officers of the Association shall be the Chairman of the Board and four Board members.

 

 

 

Article #6POWERS AND DUTIES OF OFFICERS

 

                Section #1 – Duties of the Chairman – The Chairman shall call and preside at all meetings and shall be ex-officio for all sub-committees.  He shall appoint all standing committees and such special committees deemed necessary as authorized by the Board.

 

                Section #2 – Duties of a Board Member – A Board Member shall assist the Chairman in any duties necessary.

 

Article #7QUORUM

 

                Section #1 – A quorum shall consist of a majority of the members of the board ad measure shall be considered passed if it has the majority vote of a quorum present at a regular, rescheduled, or special meeting of the board.

 

Article #8 - AMENDMENTS

                 

                Section #1 - The constitution may be revised by a 2/3 vote of the members of the Board of Directors at any regular meeting or special meeting called for such expressed purpose, provided always however, that a thirty (30) day notice shall be given to each member of the board prior to the meeting at which the amendment is brought to vote.

 

Article #9FINANCIAL PROCEDURES

 

                Section #1 – All bills and expenditures must be approved by the Board of Directors.

 

                Section #2 - All checks on the Association account shall be co-signed by the authorized President or Treasurer or any other Director whose signature is authorized by the Board of Directors.  The Association’s books must be properly audited annually at the end of the fiscal year, which is from January 1st to December 31st, by an auditor approved by the Board of Directors.